Minutes of the third regular meeting of the 2025/2026 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue, in Glenboro, Manitoba, on Wednesday, January 14th, 2026.

Present at the meeting: Deputy Mayor Edwin R. Bedford, Councillors R. Greg Fraser, Dale L. Fisher, Tracy L. Campbell, Finance Manager Wayne K. Ludman, CAO Darren J. Myers and Administrative Clerk Robin A. Cooke.

Mayor Charles L. Radford and Councillor Richard J. Hunt sent their regrets.

Deputy Mayor Edwin R. Bedford presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Matthew Neale	} Public Works Supervisor				-    9:30 a.m.
Callum Melvin	} PMH EMS Operations		 		-   10:30 a.m.
Danielle Dort
Joel Penner		} Cypress Planning District				-   11:00 a.m.
Public Hearing	} Zoning By-Law #112 (CPR Land)			-   11:00 a.m.
Public Hearing	} Zoning By-Law #113 (Clark)			-   11:15 a.m.
Public Hearing	} Zoning By-Law #114 (Berry)			-   11:30 a.m.

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on December 10th, 2025, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council give first reading to By-law #117 (Zoning By-law Amendment).

RESOLVED that the Council authorize the payment of fiscal year 2025 accounts from cheque #001159 to and including cheque #001234, and from cheque #001244 to and including cheque #001291 as well as all online payments totaling $19,180.34 as fully detailed by the Finance Manager.

RESOLVED that the Council authorize the payment of fiscal year 2026 accounts from cheque #001235 to and including cheque #001243 and from cheque #001292 to and including cheque #001302 as well as all online payments totaling $7,885.30 as fully detailed by the Finance Manager.

RESOLVED that the Council accept as information the financial report for the period ending December 31st, 2025, as presented by the Finance Manager.

WHEREAS it is deemed that providing custom work services with municipal equipment on an “as requested – as available” basis at “above cost” rates to municipal ratepayers and residents has been most beneficial to the Municipality and its ratepayers;

NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Glenboro South Cypress offer, to its ratepayers and residents, municipal custom work services, in the year 2026, specifically, gravel hauling, grading, bulldozing, mowing, and snow-clearing;

AND FURTHER BE IT RESOLVED that the Council adopt the noted rental rates and conditions for the year 2026, for specified municipal equipment, labour and aggregate materials as set out in Schedule “A-2026”, attached hereto and forming part of this resolution;

AND FURTHER BE IT RESOLVED that the said rates be revisited if or when fuel prices significantly increase.

RESOLVED that the Council approve the request received from Aurora Land Consulting, agent acting on behalf of Enbridge Pipelines Inc., to utilize the existing approach located at SE 3-7-14W to access a worksite in Ward 2 of the municipality as per the information, terms and conditions received by Aurora Land on January 7, 2026, subject to the following conditions:

-	That the Municipal Right of Way be returned to its original condition following the completion of the noted work.
-	That the municipality be notified prior to the commencement of work and immediately upon the completion of same.
-	That all applicable Provincial regulatory approvals be obtained as Aurora Land Consulting / Enbridge.

AND FURTHER BE IT RESOLVED that this approval shall expire October 31st, 2026.

RESOLVED that the Council excuse Mayor Charles L. Radford and Councillor Richard J. Hunt from attending the Zoning By-law hearing regarding Zoning By-law #112.

		RESOLVED that the Council do now convene the Public Hearing regarding By-law 
		#112 (Zoning By-law Amendments).

At a duly called Public Hearing regarding Zoning By-law #112 (Zoning By-law Amendments), Nancy Koop from the public was in attendance. No prior objections were received.

RESOLVED that the Council do now move out of the Public Hearing regarding By-law #112 (Zoning By-law Amendments) and reconvene the regular meeting.

RESOLVED that the Council excuse Mayor Charles L. Radford and Councillor Richard J. Hunt from attending the Zoning By-law hearing regarding Zoning By-law #113.

		RESOLVED that the Council do now convene the Public Hearing regarding By-law 
		#113 Zoning By-law Amendments).

At a duly called Public Hearing regarding Zoning By-law #113 (Zoning By-law Amendments), John Clark from the public was in attendance. No prior objections were received.

RESOLVED that the Council do now move out of the Public Hearing regarding By-law #113 (Zoning By-law Amendments) and reconvene the regular meeting.

RESOLVED that the Council excuse Mayor Charles L. Radford and Councillor Richard J. Hunt from attending the Zoning By-law hearing regarding Zoning By-law #114.

RESOLVED that the Council do now convene the Public Hearing regarding By-law #114 (Zoning By-law Amendments).

At a duly called Public Hearing regarding Zoning By-law #114 (Zoning By-law Amendments), no one from the public was in attendance. No prior objections were received.
RESOLVED that the Council do now move out of the Public Hearing regarding By-law #114 (Zoning By-law Amendments) and reconvene the regular meeting.

RESOLVED that the Council of the Municipality of Glenboro South Cypress give second reading to By-law #112 – (Zoning By-law Amendments).

RESOLVED that the Council of the Municipality of Glenboro South Cypress give third reading to By-law #112 – (Zoning By-law Amendments) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council of the Municipality of Glenboro South Cypress give second reading to By-law #113 – (Zoning By-law Amendments).

RESOLVED that the Council of the Municipality of Glenboro South Cypress give third reading to By-law #113 – (Zoning By-law Amendments) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council of the Municipality of Glenboro South Cypress give second reading to By-law #114 – (Zoning By-law Amendments).

RESOLVED that the Council of the Municipality of Glenboro South Cypress give third reading to By-law #114 – (Zoning By-law Amendments) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the plan of Subdivision of Land described as follows:

Being part of the SW ¼ 28-07-16 and NE ¼ 21-07-16 WPM as shown on a drawing and being attached to an application for subdivision file #4187-25-8790 being submitted by Tylor and Samantha Plett on behalf of the registered owner, 21 Farms Ltd.,

		Be hereby approved by the Council.

		Approval is given subject to the following conditions:
		
-	That a Variation Order be obtained to reduce the minimum parcel from 80 acres to 14.5 acres within the “AR” Agricultural / Rural Zone.
-	That a Variation Order be obtained to reduce the minimum site width from 1,000 feet to 951 feet within the “AR” Agricultural / Rural Zone.

RESOLVED that the Council enter into a rental agreement for an apartment suite located at 110 Duncan Street in Glenboro, Manitoba, said suite to be utilized for the temporary housing of Health Care professionals.

RESOLVED that the Council enroll, at no charge, in the ALERTMB Program being offered through the Manitoba Emergency Management Organization.

RESOLVED that Shane Jonsson be appointed as Seasonal Weed District Supervisor for the Municipality of Glenboro South Cypress for the 2026 Season.

RESOLVED that the Council renew its’ memberships with the following organizations and hereby authorize payment of the respective 2026 membership fees:

-	Association of Manitoba Municipalities
-	Federation of Canadian Municipalities
-	Manitoba Municipal Administrators Association
-	Manitoba Good Roads Association
-	Prairie Mountain Municipal Health Committee
-	Southwest 2011 Flood Strategy Committee
-	Manitoba Water and Wastewater Association
-	Recreation Connections Manitoba
-	Southwest Municipal Caucus
-	Manitoba Association of Municipal Emergency Coordinators
-	Manitoba Association of Fire Chiefs

RESOLVED that the Council authorize a grant of $3,000.00 to Glenboro Minor Baseball, as per their letter of request received December 13th, 2025;

AND FURTHER BE IT RESOLVED that the Glenboro Recreation Reserve Fund be utilized for this purpose.

RESOLVED that the Council approve the request from the Glenboro Airport Commission to provide an annual levy of $5,000.00 to aid the committee with their operations of the Airport as per their letter received December 10th, 2025.

WHEREAS the Municipal Act requires the municipality to conduct Tax Recovery Arrears proceedings every year;

AND WHEREAS Council for the municipality deems it to be in the municipality’s best interest to hire Taxervice Inc. to manage Tax Arrears Recovery on its’ behalf;

NOW THEREFORE BE IT RESOLVED that the Municipality of Glenboro South Cypress hire Taxervice Inc. to manage Tax Arrears Recovery on the municipality’s behalf for a term of 3 (three) years;

AND FURTHER BE IT RESOLVED that the administrator be and is hereby authorized to sign the Taxervice Inc. engagement letter on behalf of the municipality.

WHEREAS Section 365(2) of the Municipal Act provides that Council may in any year designate the immediately preceding year, or any earlier year, as the year for which properties, the taxes in respect of which are in arrears for the year, must be offered for sale by auction to recover the tax arrears and costs;

NOW THEREFORE BE IT RESOLVED that the designated year for which properties in arrears be offered for sale by auction, be 2025 (meaning all properties with outstanding taxes from the year 2024 or prior);

AND FURTHER BE IT RESOLVED that pursuant to By-Law #8 of the Municipality of Glenboro South Cypress, Taxervice Inc. be appointed to conduct tax sales for the Municipality of Glenboro South Cypress;

AND FURTHER BE IT RESOLVED that pursuant to By-Law #8 of the Municipality of Glenboro South Cypress, Donna Zinkiew, General Manager of Taxervice Inc., and Tyler Burnside, Associate of Taxervice Inc., be appointed Tax Sale Manager for the Municipality of Glenboro South Cypress;

AND FURTHER BE IT RESOLVED that in accordance with Section 363 (1) of the Municipal Act, “costs” shall be the actual costs incurred by the municipality for each parcel listed for the 2026 tax sale;
AND FURTHER BE IT RESOLVED that the 2026 Municipality of Glenboro South Cypress Tax Sale be conducted on Thursday, November 5th, 2026, at 2:00 p.m. at the Administrative Office located at 618 Railway Avenue, Glenboro, Manitoba.

RESOLVED that the Council authorize the sale of its municipal land ownership maps at the following rates:

1” per mile coloured				- $25.00 per map
1” per mile black and white			- $20.00 per map

AND FURTHER BE IT RESOLVED that the Council set the following rates for photocopying with the municipal office photocopier:

$.25 cents per black and white copy
$.50 cents per colour copy
$.50 cents per first page faxed and $1.00 for 2 to 20 pages

RESOLVED that the following persons be appointed to the respective Designated Officer positions in accordance with By-law #101:

•	Chief Administrative Officer Darren Myers
•	Finance Manager Wayne Ludman
•	Public Works Supervisor Matthew Neale
•	Development Officer and Building Inspector (Cypress Planning District) Joel Penner
•	By-law Enforcement Officers (Commissionaires Manitoba) Kevin Williams, Anna Oliveira, Norbert Pelland, Jesse Adair, Russell Jeffery, Cory Chetyrbok and Emma Skillings.
•	Tax Sale Manager (Taxervice) Donna Zinkiew and / or Tyler Burnside
•	Weed District Supervisor Shane Jonsson
•	Fire Chief Steve Nelson

RESOLVED that the Council, in accordance with the Provincial Assessment Department’s schedule, conduct its’ 2026 “Board of Revision” for the 2027 property assessments, on Tuesday, October 6th, 2026 at 9:30 a.m.

WHEREAS the Municipality of Glenboro South Cypress desires support from Municipal Mentors Inc. to present an in-person presentation to the newly-elected Council following the October 2026 Municipal Election;

NOW THEREFORE BE IT RESOLVED that Municipal Mentors Inc. is hereby engaged to facilitate an in-person presentation to the Municipality’s newly elected Council;

AND FURTHER BE IT RESOLVED that Municipal Mentors Inc. will be compensated at the remuneration rates as set out in the attached agreement;

AND FURTHER BE IT RESOLVED that the Mayor and Chief Administrative Officer are hereby authorized to enter into the said agreement with Municipal Mentors Inc. on behalf of the Municipality of Glenboro South Cypress.

RESOLVED that the Council authorize all members in 2026 to attend any Association of Manitoba Municipalities, Manitoba Good Roads Association, Emergency Measures Organization, Recreation Connections, Government sponsored convention, seminar, meeting or workshop, or other committee meetings to which the Councillor has been appointed, with remuneration and expenses to be paid in accordance with municipal approved rates.

RESOLVED that the Council authorize municipal staff in 2026 to attend any Manitoba Municipal Administrator’s Association, Association of Manitoba Municipalities, Municipal Employees Benefits Program, Manitoba Good Roads Association, Manitoba Water and Wastewater Association, Emergency Measures Organization, Muniware or Government sponsored convention, seminar, meeting or workshop with remuneration and expenses to be paid in accordance with municipal approved rates.

RESOLVED that the Council do now adjourn at 1:13 p.m. to convene again for the next regular scheduled meeting of Council to be held on February 11th, 2026, at 8:30 a.m.