Minutes of the second regular meeting of the 2025/2026 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue, in Glenboro, Manitoba, on Wednesday, December 10, 2025.

Present at the meeting: Mayor Charles L. Radford, Deputy Mayor Edwin R. Bedford Councillors R. Gregory Fraser, Richard J. Hunt, Dale L. Fisher, Finance Manager Wayne K. Ludman, and Administrative Clerk Robin A. Cooke.

Mayor Charles L. Radford, presiding, called the meeting to order at 8:40 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Matt Neale		} Public Works Supervisor			-     9:30 a.m.
Steve Nelson		} Glenboro South Cypress Fire Dept. 	-   10:30 a.m.
Joel Penner		} Cypress Planning District			-   11:00 a.m.
Cond. Use Hearing	} #CU20-25-GSC (Dowd / Hendricx)	-   11:00 a.m.
Var. Use Hearing	} #V20-25-GSC (Dowd / Hendricx)		-   11:05 a.m.
Cond. Use Hearing	} #CU21-25-GSC (Christie)			-   11:10 a.m.
Var. Use Hearing	} #V21-25-GSC (Christie)			-   11:15 a.m.

RESOLVED that the Council adopt the agenda as prepared.

RESOLVED that the minutes of the last regular meeting of Council held on November 12, 2025, be taken as read and approved, all statutory requirements having been fulfilled.				

RESOLVED that the Council approve the ratepayer applications received in the past month for the Municipality’s “Ratepayer Internet Subsidy Provision Policy.							

RESOLVED that the Council give first reading to By-law #113 (Zoning By-law Amendment). 

RESOLVED that the Council give second reading to By-law #115 (Council Indemnity).

RESOLVED that the Council give third reading to By-law #115 (Council Indemnity) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council give second reading to By-law #116 (Council Code of Conduct).

RESOLVED that the Council give third reading to By-law #116 (Council Code of Conduct) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council authorize the payment of fiscal year 2025 accounts from cheque #001061 to and including cheque #001121 and from cheque #001123 to and including cheque #001158 as well as all online payments totaling $15,711.59 as fully detailed to Council by the Finance Manager.

Prior to the following resolution, Councillor Dale L. Fisher, having a personal interest in the matter, withdrew from Council Chambers, returning after the vote of said resolution.

RESOLVED that the Council authorize the payment of fiscal year 2025 account cheque #001122 as fully detailed to Council by the Finance Manager.					

RESOLVED that the Council accept as information the financial report for the period ending November 30, 2025, as presented by the Finance Manager.

WHEREAS, in accordance with Section 163 of the Municipal Act, Council may adopt an interim budget to have effect only until the Council adopts the operating budget for the fiscal year;

AND WHEREAS Council deems it expedient to adopt an interim operating budget for the fiscal year 2026;

NOW THEREFORE BE IT RESOLVED that the following interim operating budget for the year 2026 is adopted until the finalization of the 2026 Financial Plan:

	Transportation Services				$939,000.00
	General Government Services			$819,000.00
	Transfer to Reserves				$513,000.00
	Recreational and Cultural Services		$309,000.00
	Fiscal Services					$273,000.00
Environmental Health Services			$172,000.00
Economic Development Services			$144,000.00
Protective Services					$133,000.00
Environmental Development Services		$  55,000.00
	Public Health and Welfare Services		$  44,000.00
	Allowance for Tax Assets				$  10,000.00

	General Operating Fund Requirements	       $3,411,000.00
Glenboro Sewage Utility				$200,000.00

Total Interim Operating Budget		       $3,611,000.00

RESOLVED that the Council approve property tax cancellations in the amount of $930.18 as per Schedule “D” attached.						

WHEREAS, in accordance with Section 173 (1) of the Municipal Act, Council may, by resolution, borrow money for operating expenses during a fiscal year, but the amount borrowed must not exceed the amount collected in taxes and grant-in-lieu of taxes in the previous fiscal year;

AND WHEREAS the taxes to be collected in 2025 were $6,200,960.71 and of which  over 98% has been collected to date;

AND WHEREAS Council deems it expedient to borrow on a line of credit for operating expenses of an amount of up to $1,250,000.00 for the fiscal year 2026;

NOW THEREFORE BE IT RESOLVED that the Council approve a 2026 operating line of credit up to a maximum amount of $1,250,000.00;

AND FURTHER BE IT RESOLVED that all taxes levied by the Corporation for the present year be and they are hereby pledged, hypothecated, mortgaged, transferred and assigned to RBC as security for said loan and interest thereon and are charged as a first charge with repayment of such loan and interest;

AND FURTHER BE IT RESOLVED that the Mayor and Chief Administrative Officer are authorized to do all things necessary to implement this line of credit at the RBC on behalf of the Municipality. 

RESOLVED that the Council authorize a grant in the amount of $25,000.00 to the Glenboro South Cypress Oakland Wawanesa Handi-Transit Committee for the purchase of a new Handi-Van.

RESOLVED that the Council adopt the 2025 Audited Financial statements as prepared by the accounting firm, The Exchange, of Winnipeg, Manitoba.

RESOLVED that the Council ratify the work completed by Allen and Bolack Excavating Ltd. of Brandon, Manitoba, for the renewal of sewer line on Christie Street in Glenboro, Manitoba.

RESOLVED that the Council approve the development agreement for the sale of three lots owned by the Municipality in Ward Four, namely:

110 Broadway Street
306 Lyall Street
307 Miles Street

AND FURTHER BE IT RESOLVED that these lots be advertised for sale subject to the above.

WHEREAS Highway #2, adjacent to Glenboro, has been the site of a number of vehicle accidents in past years;

NOW THEREFORE BE IT RESOLVED that the Council again lobby the provincial government, and specifically the department of Manitoba Transportation and Infrastructure, to establish an 80 km speed zone on Provincial Truck Highway #2 adjacent to the Glenboro community for the safety and well-being of municipal ratepayers, residents and the motoring public.

WHEREAS Resolution No. 2025-192 was passed by Council at the September 10th, 2025 Council meeting approving Subdivision application No. 4187-25-8765 submitted on behalf of Richard Clark;

AND WHEREAS Council approved the Subdivision as per conditions noted;

AND WHEREAS the Zoning by-law amendments for rezoning and the variation requirements noted zones from the previous by-law being A/R Agriculture Restricted Zone to RR10 Rural Residential 10 Acre zone instead of the current zones of A/R Agricultural Rural Zone and Rural Estate Residential Zone;

NOW THEREFORE BE IT RESOLVED that Council confirm the intent of Resolution No. 2025-192 was to address the current zones in the current zoning by-law No. 88-2022 of the Municipality of Glenboro South Cypress.
							
RESOLVED that the Council excuse Councillor Tracy L. Campbell from attending the Conditional Use Hearing regarding application #CU20-25-GSC and the Variation Use Hearing regarding application #V20-25-GSC. 

At a duly called Public Hearing regarding Conditional Use application #CU20-25-GSC and the Variation Use Hearing regarding application #V20-25-GSC, no one from the public was in attendance, and no prior objections were received.

RESOLVED that the Council do now convene as a Conditional Use and Variation Use Board and conduct the noted Public Hearing regarding Conditional Use application #CU20-25-GSC and Variation Use application #V20-25-GSC and reconvene the regular meeting following the completion of the Public Hearing.
										
						UNDER THE PLANNING ACT
CONDITIONAL USE ORDER NO: CU20-25-GSC
WHEREAS Tim Longstaff is acting as applicant on behalf of Anne-Marie Hendricx owner of the property legally described as NW 02-07-14WPM in the Municipality of Glenboro South Cypress and located at 36161 PTH #5, applied to Council for approval of a Conditional Use order under ZONING BY-LAW NO.88-2022, PART 3, SECTION 3.6, Table 3.2 Use & Requirements in order to:
PURPOSE:   To establish a Rural Non-Farming dwelling site within the “A/R” Agricultural Rural Zone as a condition of Subdivision application CPS #4187-25-8758
and after careful consideration of the application and any representations made for or against it, the Council in a meeting duly assembled on this 10th day of December, 2025, approved the said application.
Approval is given subject to the following conditions:
Approval shall expire if not acted upon within 12 months of the date of making.
					
					   	   UNDER THE PLANNING ACT
      VARIATION ORDER NO: V20-25-GSC
WHEREAS Tim Longstaff is acting as applicant on behalf of Anne-Marie Hendricx owner of the property legally described as NW 02-07-14WPM in the Municipality of Glenboro South Cypress and located at 36161 PTH #5, applied to Council for approval of a Variation order under ZONING BY-LAW NO.88-2022, PART 3, SECTION 3.6, Table 3.2 Use & Requirements in order to vary the established requirements as follows:

FROM:   	Minimum front yard setback on west side of property of 125 feet for existing house within the “A/R” Agricultural Rural Zone.
Minimum front yard setback on north side of property of 125 feet for existing house within the “A/R” Agricultural Rural Zone.
Minimum front yard setback on north side of property of 125 feet for existing sheds within the “A/R” Agricultural Rural Zone.

TO:	Minimum front yard setback on west side of property of 84 feet for existing house within the “A/R” Agricultural Rural Zone.
Minimum front yard setback on north side of property of 83 feet for existing house within the “A/R” Agricultural Rural Zone.
Minimum front yard setback on north side of property of 42 feet for existing sheds within the “A/R” Agricultural Rural Zone.
PURPOSE:   	The applicants are in the process of subdividing a RNFD site and a Variation Order is a condition of CPS #4187-25-8758.               
and after careful consideration of the application and any representations made for or against it, the Council in a meeting duly assembled on this 10th day of December, 2025, approved the said application.
Approval is given subject to the following conditions:
Approval shall expire if not acted upon within 12 months of the date of making.
					
RESOLVED that the Council do now move out of the Conditional Use and Variation Use Public Hearing and reconvene the regular meeting.

Prior to the following Public Hearing, Councillor R. Gregory Fraser, having a personal interest in the matter, withdrew from Council Chambers, returning after the completion of the Public Hearing.

At a duly called Public Hearing regarding Conditional Use application #CU21-25-GSC and the Variation Use Hearing regarding application #V21-25-GSC, no one from the public was in attendance, and no prior objections were received.

RESOLVED that the Council excuse Councillor Tracy L. Campbell from attending the Conditional Use Hearing regarding application #CU21-25-GSC and the Variation Use Hearing regarding application #V21-25-GSC. 

RESOLVED that the Council do now convene as a Conditional Use and Variation Use Board and conduct the noted Public Hearing regarding Conditional Use application #CU21-25-GSC and Variation Use application #V21-25-GSC and reconvene the regular meeting following the completion of the Public Hearing.

						   UNDER THE PLANNING ACT
  CONDITIONAL USE ORDER NO: CU21-25-GSC
WHEREAS Margaret Christie is acting as applicant on behalf of herself and Robert & Darlene Fraser owners of the property legally described as SW 15-07-13WPM in the Municipality of Glenboro South Cypress and located at 38069 Lane – RD 75W, applied to Council for approval of a Conditional Use order under ZONING BY-LAW NO.88-2022, PART 3, SECTION 3.6, Table 3.2 Use & Requirements in order to:

PURPOSE:   To establish a Rural Non-Farming dwelling site within the “A/R”   Agricultural Rural Zone as a condition of Subdivision application CPS #4187-25-8771

and after careful consideration of the application and any representations made for or against it, the Council in a meeting duly assembled on this 10th day of December, 2025, approved the said application.
Approval is given subject to the following conditions:
Approval shall expire if not acted upon within 12 months of the date of making.

						   UNDER THE PLANNING ACT
     VARIATION ORDER NO: V21-25-GSC
WHEREAS Margaret Christie is acting as applicant on behalf of herself and Robert & Darlene Fraser owners of the property legally described as SW 15-07-13WPM in the Municipality of Glenboro South Cypress and located at 38069 Lane – RD 75W, applied to Council for approval of a Variation order under ZONING BY-LAW NO.88-2022, PART 3, SECTION 3.6, Table 3.2 Use & Requirements in order to vary the established requirements as follows:

FROM:		Maximum Parcel of 10 acres for a Rural Non-Farm Dwelling (RNFD) site.
Minimum Parcel size of 80 acres for residual parcel within the “A/R” Agricultural Rural Zone.

TO:	Maximum Parcel of 14.51 acres for a Rural Non-Farm Dwelling (RNFD) site.
Minimum Parcel size of 63.73 acres for residual parcel within the “A/R” Agricultural Rural Zone.

PURPOSE:   	The applicants are in the process of subdividing a RNFD site and a Variation Order is a condition of CPS #4187-25-8771.               
 
and after careful consideration of the application and any representations made for or against it, the Council in a meeting duly assembled on this 10th day of December, 2025, approved the said application.

Approval is given subject to the following conditions:

Approval shall expire if not acted upon within 12 months of the date of making.				
RESOLVED that the Council do now move out of the Conditional Use and Variation Use Public Hearing and reconvene the regular meeting.					

RESOLVED that the Council approve the 2026 Municipal Emergency Response Plan as prepared by Dennis Morgan, Municipal Emergency Coordinator.					
RESOLVED that the Council do now adjourn at 11:40 a.m. to convene again at the next regular scheduled meeting of Council to be held January 14, 2026, at 8:30 a.m.