Minutes of the second regular meeting of the 2024/2025 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, at 425 South Railway Avenue, in Glenboro, Manitoba, on Wednesday, December 11, 2024.

Present at the meeting: Mayor Charles L. Radford, Deputy Mayor Edwin R. Bedford Councillors R. Greg Fraser, Richard J. Hunt, Dale L. Fisher, Finance Manager Wayne K. Ludman, and Administrative Clerks Donna M. Fillion and Robin A. Cooke.

Councillor Tracy L. Campbell joined the meeting at 9:00 a.m. via FaceTime.

Mayor Charles L. Radford, presiding, called the meeting to order at 8:30 a.m.

During the meeting, at the time indicated, Council met with the following delegations: 

Matt Neale		} Public Works Supervisor			-    9:15  a.m.
Steve Nelson		} Glenboro South Cypress Fire Dept. 	-   10:30 a.m.

RESOLVED that the Council adopt the agenda as amended.

RESOLVED that the minutes of the last regular meeting of Council held on November 13, 2024, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council give second reading to By-law #106 (Council Indemnity).

RESOLVED that the Council give third reading to By-law #106 (Council Indemnity) and that it be signed by the Mayor and Administrator, sealed and delivered. 

RESOLVED that the Council give second reading to By-law #107 (Council Code of Conduct).

RESOLVED that the Council give third reading to By-law #107 (Council Code of Conduct) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council authorize the payment of fiscal year 2024 accounts from cheque #20241053 to and including cheque #20241112 and from cheque #20241114 to and including cheque #20241142 as well as all online payments totaling $64,242.38 as fully detailed to Council by the Finance Manager.

Prior to the following resolution, Councillor Dale L. Fisher, having a personal interest in the matter, withdrew from Council Chambers, returning after the vote of said resolution.

RESOLVED that the Council authorize the payment of fiscal year 2024 account cheque #20241113 as fully detailed to Council by the Finance Manager.

RESOLVED that the Council accept, as information, the financial report for the period ending November 30, 2024, as presented by the Finance Manager.

WHEREAS, in accordance with Section 163 of the Municipal Act, Council may adopt an interim budget to have effect only until the Council adopts the operating budget for the fiscal year;

AND WHEREAS Council deems it expedient to adopt an interim operating budget for the fiscal year 2025;

NOW THEREFORE BE IT RESOLVED that the following interim operating budget for the year 2025 is adopted until the finalization of the 2025 Financial Plan:

General Operating Fund Requirements:
	General Government Services			$630,000.00
	Protective Services					$100,000.00
	Transportation Services				$800,000.00
	Environmental Health Services			$160,000.00
	Public Health and Welfare Services		$  60,000.00
Environmental Development Services		$  30,000.00
	Economic Development Services			$140,000.00
	Recreational and Cultural Services		$300,000.00
	Fiscal Services					$300,000.00
	Glenboro Sewage Utility				$200,000.00
							      $ 2,720,000.00

RESOLVED that the Council approve property tax cancellations in the amount of $9,870.33 as per Schedule “A” attached.

WHEREAS in accordance with Section 173 (1) of the Municipal Act, Council may, by resolution, borrow money for operating expenses during a fiscal year, but the amount borrowed must not exceed the amount collected in taxes and grant-in-lieu of taxes in the previous fiscal year;

AND WHEREAS the taxes to be collected in 2024 were $5,154,606.43 and of which over 97% has been collected to date;

AND WHEREAS Council deems it expedient to borrow on a line of credit for operating expenses of an amount of up to $1,250,000.00 for the fiscal year 2025;

NOW THEREFORE BE IT RESOLVED that the Council approve a 2025 operating line of credit up to a maximum amount of $1,250,000.00;

AND FURTHER BE IT RESOLVED that all taxes levied by the Corporation for the present year be and they are hereby pledged, hypothecated, mortgaged, transferred and assigned to RBC as security for said loan and interest thereon and are charged as a first charge with repayment of such loan and interest;

AND FURTHER BE IT RESOLVED that the Mayor and Chief Administrative Officer are authorized to do all things necessary to implement this line of credit at the RBC on behalf on the Municipality. 

RESOLVED that the Council approve the purchase of one set of scarifier blades from Dionco Sales & Services Ltd., of Yorkton, Saskatchewan, for approximately $4,000.00 plus applicable taxes.

RESOLVED that the Council approve the proposed service location submitted by RFNow on November 13, 2024, and a proposed path addition request submitted by RFNow on November 20, 2024, subject to the agreement for the installation of fibre optic cable executed between the Municipality and RFNow in November of 2023.

RESOLVED that the Council approve the request from BELLMTS to replace 2 existing pedestals on municipal right-of-way on Road 39N in the spring of 2025 as per their correspondence received November 19, 2024.

RESOLVED that the Council do now adjourn at 11:49 a.m. to convene again at the next regular scheduled meeting of Council to be held January 8, 2025, at 8:30 a.m.