Minutes of the ninth regular meeting of the 2024/2025 Council of the Municipality of Glenboro South Cypress held in the Glenboro South Cypress Fire Hall, 425 South Railway Avenue, in Glenboro, Manitoba, on Wednesday, July 9th, 2025.

Present at the meeting: Mayor Charles L. Radford, Deputy Mayor Edwin R. Bedford, Councillors Richard J. Hunt, Dale L. Fisher, R. Gregory Fraser, Chief Administrative Officer Darren J. Myers, Finance Manager Wayne K. Ludman and Administrative Clerk Robin A. Cooke.

Councillor Tracy L. Campbell sent her regrets.

During the meeting, at the time indicated, Council met with the following delegations: 

Matthew Neale		} Public Works Supervisor			-     9:30 a.m.
GCLCI Daycare Board	} Future Community Daycare Needs	-   10:30 a.m.
Michael Maendel		} Wurtz Bros.					-   11:00 a.m.
Joel Penner	 		} Cypress Planning District			-   11:30 a.m.
Cond. Use Hearing		} #CU11-25-GSC (Dowd/Webster)		-   11:30 a.m.
Variation Use Hearing	} #V10-25-GSC (Dowd/Webster)		-   11:40 a.m.

RESOLVED that agenda be adopted as amended.

RESOLVED that the minutes of the last regular meeting of Council held on June 11th, 2025, be taken as read and approved, all statutory requirements having been fulfilled.

RESOLVED that the Council approve the ratepayer applications received in the past month for the Municipality’s “Ratepayer Internet Subsidy Provision Policy”.

RESOLVED that the Council give second reading to By-law #111 (Road Opening By-law).

RESOLVED that the Council give third reading to By-law #111 (Road Opening By-law) and that it be signed by the Mayor and Administrator, sealed and delivered.

RESOLVED that the Council authorize the payment of fiscal year 2025 accounts from cheque #000554 to and including cheque #000668, as well as all online payments totaling $15,104.97, as fully detailed to Council by the Finance Manager.

RESOLVED that the Council accept as information the financial report for the period ending June 30th, 2025, as presented by the Finance Manager.

RESOLVED that the Council accept the offer submitted by Brendin Dubyts of Stockton, Manitoba, for the purchase of a 2008 Ford F-550 (former Garbage Truck Chassis), safetied, in “as-is where-is” condition.

RESOLVED that the Council, as requested by the Glenboro Minor Sports Baseball Committee, approve the purchase of a 2025 Z955R John Deere Mower from Greenvalley Equipment of Treherne, Manitoba;

AND FURTHER BE IT RESOLVED that funds from the Glenboro Minor Baseball Committee Suspense holding account, which is held in trust by the municipality, be utilized for said purchase.

RESOLVED that the Council apply to MTI for a year 2025 grant equivalent of up to 10% of the annual operating payment for improvements to designated portions of Provincial Road #530 right-of-way (tree and brush clearing).
RESOLVED that the Council approve the request put forth by Glenboro School and Prairie Spirit School Division for the placement of concrete barricades on the west side of Glenboro School, on Cochrane Street, for bus loading and unloading purposes as per the proposal received June 19th, 2025, subject to a one-year trial basis;

AND FURTHER BE IT RESOLVED that the request be granted subject to an agreement outlining the expectations and responsibilities pertaining to the use of Municipal Right-of-Way, maintenance of the structures, safety and other pertinent items.

RESOLVED that the Council excuse Councillor Tracy L. Campbell from attending the Conditional Use Hearing regarding application #CU11-25-GSC and the Variation Use Hearing regarding application #V10-25-GSC.

At the Public Hearing regarding Conditional Use application #CU11-25-GSC and Variation Use application #V10-25-GSC, no one was in attendance. No prior objections were received.

RESOLVED that the Council do now convene as a Conditional Use and Variation Use Board and conduct the noted Public Hearing regarding Conditional Use application #CU11-25-GSC and Variation Use application #V10-25-GSC and reconvene the regular meeting following the completion of the Public Hearing.

RESOLVED that the Council do now move out of the Conditional Use and Variation Use Public Hearing and reconvene the regular meeting.

						 UNDER THE PLANNING ACT
		
					CONDITIONAL USE ORDER NO: CU11-25-GSC

WHEREAS Kenneth and Mercedes Dowd are acting as applicants for both themselves, Shaun Webster and Lois Webster owners of the property legally described as SW2-7-14W in the Municipality of Glenboro South Cypress and located at 80045 RD 36 N (Lot 1) and 80055 RD 36 N (Lot 2), applied to Council for approval of a Conditional Use order under ZONING BY-LAW NO. 88-2022, PART 3, SECTION 3.6, Table 3.2 (Use & Site Requirements) in order to:

PURPOSE:  To establish two Rural Non-Farm Dwelling sites within the “AR” –   Agricultural Rural Zone for proposed Lot 1 and Lot 2.

and after careful consideration of the application and any representations made for or against it, the Council in a meeting duly assembled on this 9th day of July, 2025, APPROVED the said application.

Approval is given subject to the following conditions:

Approval shall expire if not acted upon within 12 months of the date of making.

					      UNDER THE PLANNING ACT

				     	VARIATION ORDER NO: V10-25-GSC
 
WHEREAS Kenneth and Mercedes Dowd are acting as applicants for both themselves, Shaun Webster and Lois Webster owners of the property legally described as SW2-7-14W in the Municipality of Glenboro South Cypress and located at 80045 RD 36 N (Lot 1) and 80055 RD 36 N (Lot 2), applied to Council for approval of a Variation order under ZONING BY-LAW NO. 88-2022, PART 3, SECTION 3.6, Table 3.2 (Use & Site Requirements) in order to vary the established requirements as follows:

FROM: Maximum parcel size of 10 acres within the “A/R” – Agricultural Rural Zone, minimum front yard setback of 125 feet within the “A/R” – Agricultural Rural Zone.

TO: 	 To reduce the site area for proposed Lot 2 from 10 acres to 5.10 acres. To reduce the front yard setbacks from 125 feet to 72.5 feet for the House, 106 feet for the Garage, 94.4 feet for the Barn, and 68 feet for the Lean-To for Lot 2.

PURPOSE:  The applicants are in the process of subdividing a RNFD site and a Variation Order is a condition of CPS #4187-25-8726

and after careful consideration of the application and any representations made for or against it, the Council in a meeting duly assembled on this 9th day of July, 2025, APPROVED the said application.

Approval is given subject to the following conditions:

Approval shall expire if not acted upon within 12 months of the date of making.

RESOLVED that the Council approve the proposed path addition and proposed service location submitted by RFNOW on June 19th and 25th, 2025, respectively, subject to the agreement for installation of fibre optic cable executed between the Municipality and RFNOW in November of 2023.

RESOLVED that the Council approve the purchase of a 2023 Dodge Ram 2500 Big Horn 6.7L truck from Winnipeg West Automotive of Winnipeg, Manitoba, as per the terms and conditions noted in the respective sales agreement received June 27th, 2025;

AND FURTHER BE IT RESOLVED that the acquisition of this vehicle be utilized from the Fire Department Reserve Fund as per the 2025 budget.

RESOLVED that the Council advertise for sale, via an invitation to bid, the following piece of equipment no longer required by the Municipality:

2001 Ford F-350 Crew Cab
Formerly used by the Glenboro South Cypress Fire Department.

RESOLVED that the Council do now adjourn at 1:49 p.m. to convene again at the next regular scheduled meeting of Council to be held on Wednesday, August 13th, 2025, at 8:30 a.m.