Community Hall

The Glenboro Kinsmen Community Hall is owned and operated by the Glenboro Community Development Corporation.

Availability of the hall can be checked by using the “Community Hall” calendar located at the right of the Glenboro Home page.

The Hall capacity is 311.  There are 25 round tables, 30 rectangular tables, and 300 chairs.

Booking Information

The hall is booked by contacting the GCDC office at 204-827-2575 or by emailing gcdc@glenboro.com

Rules and Regulations

The following are rules and regulations which are given to the lessee along with their contract:

PLEASE NOTE* – THERE IS NO LONGER ANY MIX AVAILABLE AT THE HALL!  THE RENTER IS RESPONSIBLE FOR ALL MIX, CUPS, ICE, ETC.

Please Note Changes from the MLCC (in effect as of July 1st, 2011)
Hours of operation under an occasional permit
Old Rules                                                          New Rules
Cease Ticket Sales 12:45 am                        Cease Ticket Sales 1:45 am
Bar Closes 1:00 am                                        Bar Closes 2:00 am
Tables Cleared   2:00 am                              Tables Cleared 3:00 am

You do not have to adopt the new times if you do not wish to but the time you choose has to be the same as the one you apply for on your occasional permit – you cannot change your mind after the permit has been finalized.

Bar Operators

Two bar operators are required for any Occasional Permit (serving of alcohol) at the Glenboro Kinsmen Communityhall and it is the responsibility of the Lessee/permittee to contact their bartender of choice for their particular function.

Operators will be paid $50.00 ea. ($100.00/couple) and will be paid by the person(s) renting the hall as stated on the Hall Agreement.  This is for a 9:00pm to 1:00am shift.  Any time worked before or after that will be negotiated with the bartenders at the time of booking.

Payment is to be made before the end of the evening of the function.
(please ask for list of current bar tenders when booking the hall)

Social Function Review for Bartenders & Permittee

This review is to be completed by both parties at the hall before the function begins.

Bartenders:  Go over list with the individuals as to their responsibility and have them initial at the bottom.  Permittee is responsible for the operation of the function.

Check List Before and During the Social (responsibility of renter)

_____  Insure that there are NO MINORS CONSUMING ALCOHOL.

_____  Insure that the ENTRANCE & EXITS are not being used unnecessarily or are not blocked.

(i.e. letting in individuals without tickets, drinks leaving or entering the hall, etc.)

_____  NO DRINKING ON THE DANCE FLOOR.

_____  Insure there is NO ROWDY BEHAVIOUR

_____  CLEAN TABLES of empty glasses, beer cans, bottles, etc. two or three times through the evening.

_____  LIQUOR TICKET SALES cease at 12:45 midnight. (new rules 1:45am)

_____  BAR CLOSES AT 1:00 AM (new rules 2:00am)

_____  DRINKS MUST BE OFF TABLES BY 2:00 AM (new rules 3:00 am)

_____  CLEAN UP MAJOR SPILLS ASAP.

_____  No wax, corn meal, etc. is to be used on the floor unless you have written permission from the Hall Committee

Check List After the Social

_____  TABLES ARE TO BE CLEANED & WIPED DOWN.  CHAIRS ARE TO BE PUT IN PILES OF 8 and moved to the back of the hall

_____  ALL GARBAGE IS TO BE BAGGED AND PLACED IN TRASH BIN outside.  DO NOT LEAVE IN HALL OVERNIGHT.  This includes the kitchen, bar and washrooms.

_____  Washrooms, kitchen, bar and hall area are to be swept and mopped of any spills.

_____  Place chairs in piles of 8 and wheel to back part of the Hall.

_____  Dance floor is to be SWEPT.  If dirty or messy, clean with WARM WATER ONLY.

_____  CONCRETE FLOOR can be mopped with soap & water.

_____  ALL LIQUOR & EMPTIES ARE TO BE REMOVED by the end of the evening.

_____  If you wish to recycle, please bring your own bins and take them with you to empty in the recycle containers located on Railway Ave. beside the Village Maintenance Shed.

(Please Attach to Occasional Permit from Liquor Vendor)

 I/we further agree to abide with the following instructions:

  1. The Lessee accepts Full Responsibility for any damage that should occur during the period of the lease & agrees to make restitution for any such damage.
  2. The Lessor accepts no responsibility for lost or stolen articles.
  3. Any liquor brought into, served and consumed shall be in accordance with the amounts and conditions of an Occasional Permit issued by the Manitoba Liquor Control Commission.  No other liquor is permitted into the hall.
  4. Admission to functions with liquor (Occasional Permit) must be by invitation only.  The general public are to be excluded.  Tickets/invitations are not to be sold or distributed in and around the hall.  Tickets may be reserved by individuals by contacting the Permittee and a reservation list may be composed with tickets held for the named individuals. (NO SELLING TICKETS AT THE DOOR)
  5. It is highly recommended by the Hall Committee to have a minimum of three names when applying for an Occasional Permit to share in the duties and responsibilities of the social function.
  6. No advertising of social occasions at which liquor is to be served is allowed without approval of the MLCC.  Advertisement of private functions such as anniversaries, retirements & charitable events may be allowed with written approval of the MLCC.
  7. Drunkenness or disorderly conduct is not allowed.
  8. Persons under the age of 18 years may attend but are not allowed to purchase, serve, possess or consume alcohol.  (It is highly recommended that social functions serving alcohol be restricted to persons 18 years of age and over.)
  9. The sale of liquor tickets will cease at 12:45 am (new rules 1:45 am) and the serving of liquor from the bar will cease at 1:00 am (new rules 2:00 am) unless otherwise stated; i.e. extended serving time as stated on the Occasional Permit.
  10. All liquor is to be cleared from the tables by 2:00 am (new rules 3:00am) unless otherwise stated on the permit as to the closing g time of the bar.
  11. Food service as stated on the application for an occasional permit must be provided in a quantity sufficient for the number of people attending and is to be included in the ticket price to guests.
  12. Two bar operators, hall committee members, or designates will act as hall representatives and will instruct the Lessee as to their responsibilities. (A checklist will be reviewed prior to the commencement of the function).  This is in addition to responsibilities as set out by the MLCC for the Occasional Permit.
  13. Bar operators will receive a fee of $50.00 each for a 4 hour shift. Example: 9:00pm – 1:00am  The fee for anytime worked before or after that time period is to be negotiated before the start of the shift and to be paid prior to the closing of the bar.  Only bar operators from the list provided by the hall will be allowed to serve alcohol unless consent is given prior to the social and the name(s) are given to the Hall Committee Chairman or the Hall booking agent.
  14. The premises will be subject to inspection by the hall committee, police & MLCC inspectors at any time.  Any violations of the conditions set out may result in the immediate vacating of the hall without refund to the Lessee.
  15. The Lessee is responsible for the removal of all liquor from the premises following a social function, including all empties.
  16. Permittee(s) will have reviewed all instructions & responsibilities as received from Liquor & Beer Vendors prior to the commencement of the function.
  17. The Lessee will refer to the “Cleanup Checklist” following the conclusion of the event.  Should the hall require additional cleaning as a result of neglect on the Lessee, an additional surcharge will be accessed as outlined on Schedule A.  Should there be any damages during or after the function, the Lessee will make restitution in full.

Cleanup

Should the hall, dance floor, washrooms, kitchen or congregating area near the bar require additional cleaning as a result of neglect at the time of cleanup by the Lessee, a minimum surcharge of $50 will be accessed by the hall to offset additional time spent by the hall caretaker.